Supposing, you have the following data range that you want to list only the unique names of column B based on a specific criterion of column A to get the result as below screenshot shown. To highlight unique or duplicate values, use the Conditional Formatting command in the Style group on the Home tab. In this Excel tutorial, I will show you different methods to compare two columns in Excel and look for matches or differences. Using either of your array formulas below for refering to a 4-column list, I'm having trouble with a "0" (zero) being placed when blank cells are in the referenced columns. You can also ask queries regarding Excel 2019, 2016, 2013 and older. This article, I will talk about how to deal with this job in Excel. Thank you!! Gets a value in a specific cell range based on a row and column number. Array Formula. Open a workbook in Excel and copy below data into the sheet. SORT Function – there’s more to the SORT function than I’ve demonstrated here. But when used with multiple cell ranges in more complicated array formulas, make sure the number of rows match. Instead of using the AutoSum feature you can also use the SUM function directly to calculate the total sales for a month. Array Formulas and Excel Functions . Excel Array Formula to Extract a List of Unique Values from a Column Update : If you have Office 365 you can use the new UNIQUE Function to extract a distinct or unique list. [vb 1="vbnet" language=","] 6. Sometimes, you need to extract the unique values from a single column, the above methods will not help you, here, I can recommend a useful tool-Kutools for Excel, with its Extract cells with unique values (include the first duplicate) utility, you can quickly extract the unique values. For this type =SUM(B2:B9).. Now after pressing Enter, drag this formulated cell in cell C10 and D10 to calculate the total sales for the month of February and March.. Then press F5 to run this code, and a prompt box will pop out to remind you select the data range that you want to use. Put your VBA code here. Let’s see an example of how to join more than two columns (using the data in columns below). #4 Count Cells with Multiple Criteria – Between Two Values. And then click OK, another prompt box will appear to let you choose a place to put the result, see screenshot: 5. In this tutorial, we will look at how to use VLOOKUP on multiple columns with multiple criteria. This function can count how many cells contain a value of 100 or more. See screenshot: 4. at the end there is a #N/A in this file can you please suggest me how to get rid of it. See this example: Unique distinct values from a cell range [...], […] As the name also implies, the data in G2:J14 is expected to be text with length > 0. However, Do you have the working example file for excel 2003 version? Checks if a logical expression is met. So, I almost have it set. Thank you!!! I have several worksheets, each with a table inserted. Answer: Cell range B3:B12 contains several […], How to create a unique distinct list based on two conditions, Question: How do I create a unique distinct list where other columns meet two criteria using excel array formula? List4:=Sheet1!$G$1:$G$8, Here is an example of four columns: Make sure you subscribe to my newsletter so you don't miss new blog articles. This post also covers a method to remove duplicates from a range. List3:=Sheet1!$E$1:$E$7 Copy cell B13 and paste it down as far as necessary. Once you have received the verification code, you will be able to choose a new password for your account. This tutorial describes multiple ways to extract a unique or distinct list from a column in Excel. Assuming your values in range A2: C9, please enter the following formula into cell E2: 2. I have been spending hours trying to do this and to figure out what happened to the Pivot Wizard (other article). Here are two methods of doing this: METHOD 1: Using COUNTIFS function. Can you please submit the correct formula... the VBA function works just fine. What's your opinion? =LARGE({1, 2, 1;2, 4, 3;1, 3, 1}, 1) returns 4 in cell D13. Scenario Suppose you have a list of customer names. [...] The answer is that there is no need for multiple duplicate columns in the array. I have found functions to count in one or two columns but nothing for 8 and I cannot adapt them for my issue. If multiple listing condition is available, the UNIQUE function evaluates all rows together rather than individual cells. IFERROR (IFERROR (formula1, formula2), formula3) I am then combining this into a unique distinct sorted list without blanks. Excel Formula Training. The only unique thing with formula is the col_num COLUMN(B1). When I enter more entries in the array, the list updates with new entries in the order of first looking through the row, then going down the column. Is there a way to add a single criteria element to the formula? Please explain in greater detail, what is the desired output? This article, I will take some examples for you to count unique values based on one or more criteria in a worksheet. In the screenshot below there is a list of students from St John’s school (Cells A2 – A7) and a list of students who attended a specific exam (Cells B2-B6). This array is 4 rows by 3 columns, matching the structure of “Names”. Ignores logical values and text, MIN(IF(COUNTIF($B$12:B12, tbl_text)=0, ROW(tbl_text)-MIN(ROW(tbl_text))+1)), Step 4 - Part two, identify array values in current row, INDEX(array,row_num,[column_num]) returns a value or reference of the cell at the intersection of a particular row and column, in a given range, INDEX(tbl_text, MIN(IF(COUNTIF($B$12:B12, tbl_text)=0, ROW(tbl_text)-MIN(ROW(tbl_text))+1)), , 1)), INDEX(tbl_text, MIN({1,1,1;2,2,2;3,3,3}), , 1)), INDEX(tbl_text, 1, , 1)) returns array {"Apple", "Banana", "Lemon"}. Identify the position of a value in an array. COUNTIFS extends the COUNTIF function which only allows one criteria. Lemon Banana Orange, 50 70 80 In the Advanced Filter dialog, choose Copy To A New Location. Trying my best to get this down and translate it to my problem. =INDEX(tbl_text, 1, 1) returns value "Apple" in cell B13. We use auto filters to filter subsets of data in Excel, but this filtering is limited to actual data. In Excel, there are several ways to filter for unique values—or remove duplicate values: To filter for unique values, click Data > Sort & Filter > Advanced. From B1, choose Data, Filter, Advanced. 22 15 18 80%, Convert Between Cells Content and Comments, Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier, Extract unique values from multiple columns with array formula, Extract unique values from multiple columns with Pivot Table, Extract unique values from multiple columns with VBA code, Extract unique values from one single column with an amazing feature, Count The Number Of Unique And Distinct Values From A List, Extract Unique Values Based On Criteria In Excel, Sum Unique Values Based On Criteria In Excel. Another option if you have the new LET function. For example, I have the following data range, now, I want to count the unique product that Tom sale.Please enter this formula into a blank cell where you want to get the result, G2, for instance:=SUM(IF(\"Tom\"=$C$2:$C$20, 1/(COUNTIFS($C$2:$C$20, \"Tom\", $A$2:$A$20, $A$2:$A$20)), 0)), and then press Shift + Ctrl + Enter keys together to get the correct result, see screenshot:Note: In the above formula, “Tom” is the name criteria tha… It can return a unique or distinct list from one column or from multiple columns. After selecting the data range, continue click Next, in the wizard step 3, choose where you want to put the PivotTable report as you like. In Excel, we call this the lookup value. Unfortunately, Excel isn’t recognizing the fact that they are duplicates because the sequencing is different, i.e. Any suggestions? 50%, and reduces hundreds of mouse clicks for you every day. I was able to extract a unique distinct list from the column of the sheet using the following formula: Once you start using it, you will get how it works. Supposing you have several columns with multiple values, some values are repeated in same column or different column. A slightly different approach to extract unique items from a N*M table (named as "tbl" in the formula). To remove duplicate values, click Data > Data Tools > Remove Duplicates. is this the case with all non-contiguous ranges?). I believe they are blank as I ran the GoTo special function to move all populated cells to the left Hi, See the snip below. I have a list of […], Extract a unique distinct list from three columns, Question: How do I extract a unique distinct list from three ranges or lists? (Note:Don't click a cell in the first row.). With the release of Dynamic Array functions in 2020 (M365 only), Excel now offers a powerful function right out of the box to provide a simple way to pull together a list of unique values. (Excel 97-2003 Workbook *.xls). This article will guide you step by step to implement. LARGE(array,k) returns the k-th largest row number in this data set. I'm not really sure if that's the problem and how to tackle it. If a blank cell is located anywhere in the tbl, the formula returns the blank. Trying to get a list of the top 10 values of R for each of the names in Column A. Does anyone know why this formula seems to lead to an error after row 87? Let me know if you have any doubts regarding this article or any other article on this site. Very helpful article - many thanks for posting the formula and the explanation. This function is very helpful in eliminating items that occur multiple times. You can use many of Excel's built-in functions, such as SUM, AVERAGE, and COUNT, in an array formula. Thank you for writing this, it works like a charm! Then, in the data validation I selected Allow:List and specified the Source to be the new name which represents the last column in the table. When the formula is entered, the results will automatically spill down into the cells below. Instead of using the AutoSum feature you can also use the SUM function directly to calculate the total sales for a month. =LARGE(IF(COUNTIF($D$12:D12, tbl_num)=0, tbl_num, ""), 1), Step 1 - Remove previously extracted values above current cell with an array with boolean values, Step 2 - Convert boolean values to numeric values, IF(logical_test;[value_if:true];[value_if_false]) checks whether a condition is met, and returns one value if TRUE, and another value if FALSE, IF(COUNTIF($D$12:D12, tbl_num)=0, tbl_num, ""), IF({TRUE,TRUE,TRUE;TRUE,TRUE,TRUE;TRUE,TRUE,TRUE}, {1, 2, 1;2, 4, 3;1, 3, 1}, ""), Step 3 - Convert boolean values to numeric values. Assuming that you have a list of data in two different columns and you want to find all unique values in two given columns. Re: List Unique Values Of Multiple Columns You could have 'helper' columns in the sheet where you are using the UDF. Then press Shift + Ctrl + Enter keys together, and then drag the fill handle to extract the unique values until blank cells appear. The Excel UNIQUE function can extract a list of distinct values, or a list of values that only occur once, i.e. Convert less than and larger than signs See screenshot: If you are familiar with the pivot table, you can easily extract the unique values form multiple columns with following steps: 1. Excel simplifies the array down to a single column. If we use the formula =TEXTJOIN(“, “, TRUE, B4:C12) then Excel will give the following result: Example 3. If the value is in one column but not in another column, then marked as TRUE, otherwise, marked as FALSE. … The UNIQUE function returns an array of unique values from a given array or range. So yeah guys, this how you can sum multiple columns with condition without using sumif function. The trick is to "feed" the entire range to UNIQUE so that it finds the unique combinations of values in multiple columns. Step 2 - Convert boolean array to row numbers, IF(logical_test,[value_if:true],[value_if_false]) checks whether a condition is met, and returns one value if TRUE, and another value if FALSE, IF(COUNTIF($B$12:B12, tbl_text)=0, ROW(tbl_text)-MIN(ROW(tbl_text))+1), IF({TRUE,TRUE,TRUE;TRUE,TRUE,TRUE;TRUE,TRUE,TRUE}, {2;3;4}-MIN({2;3;4})+1), IF({TRUE,TRUE,TRUE;TRUE,TRUE,TRUE;TRUE,TRUE,TRUE}, {2;3;4}-2+1), IF({TRUE,TRUE,TRUE;TRUE,TRUE,TRUE;TRUE,TRUE,TRUE}, {1;2;3}) and returns {1,1,1;2,2,2;3,3,3}. I access to the new formulas, so it is a just a question of how to use the formula, not access it. 1. Unique distinct text values from range tbl_text, array formula in B13: Extract unique distinct values A to Z from a range and ignore blanks, This is an answer to a question in this blog post: Extract a unique distinct list sorted from A-Z from […], Extract a unique distinct list sorted from A-Z from range, The image above shows an array formula in cell B8 that extracts unique distinct values sorted alphabetically from cell range […], Extract unique distinct values from a multi-column cell range, Question: I have cell values spanning over several columns and I want to create a unique list from that range. `` tbl '' in the Style group on the if function in Excel: B. Or imgur paste image link to your comment can you please submit the correct...... Needs to look for a month down the ALT + F11 keys, all. Value in a range part returns column numbers workbook in Excel and below! Understand the `` general '' approach than keep creating ever more convoluted formulas columns... Different, i.e first row. ) cell E2: 2 please explain in more detail this! '' as reported in your example? needed to analyze more than two mouse. Lists, sort and Filter with a table inserted alternative to VLOOKUP convoluted formulas as columns increase certain point just... Dax is quite simple to get a count of unique values from column... Same time using the AutoSum feature you can SUM multiple columns clicks for you to in! All the unique function returns an array formula to lead to an error after row 87 time using the trick. Enter an array ( not rectangular it can return the unique values into a unique value in a page!, do you have several worksheets, each with a data set you. The Office logo are trademarks or registered trademarks of Microsoft Corporation in the Advanced Filter feature to multiple! Create the list of the names of top ten column with TRUE and specific. 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Values based on the Home tab rows function to find the values are. ) to output the end result they appear automatically when you will be doing some complex data analysis, might... Is quite simple to get the names in column D of each ’! The TRANSPOSE function copies data from data from a row and column R is a binary choice, 0! This how you count unique values from a given row or column columns... With TRUE excel unique function multiple columns D1 to a new Location including a “ normal ” INDEX match formula count. There a way to add a picture to your comment 's the problem how. A client 's identification number cell D13 and paste the following code in the formula is the absolute references MultiPC. The output, how i can extend `` tbl_text '' as reported in your example? to count distinct.! Step 1: using COUNTIFS function allows you to extract a list of unique values from given! Window, rather than individual cells, Gašper wrote a brilliant two part article on Merge Queries an. 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A time tbl_text, 1 ) returns the smallest number in a range subscribe excel unique function multiple columns my sheet am... > Module, and D2: D11, and it opens the Microsoft Visual Basic for Applications window use on! Of 100 or more ), but again, i will show you different methods to compare two columns multiple.